(1) The collection and use of personal data of customers, suppliers and other contractors.
We would like to inform you that we will collect and use the personal data you provide us with because this is necessary to conclude and execute a possible agreement with you. This applies both to our (potential) customers and to parties from whom we purchase goods and/or services.
If you are a (potential) customer of ours, we will use your data to send you a quotation, to determine which specifications or wishes a certain business or service has to meet, to be able to deliver goods or carry out work for you, to be able to invoice and to communicate with you in a quick and efficient way about the implementation aspects of the agreement.
If you are a (potential) supplier or other contractor, your personal data are also necessary for the conclusion and execution of the agreement. In the case of purchasing, this is necessary in order to be able to let you know what specifications or requirements a certain business or service has to meet, in order to be able to send a request for a quotation or place an order with you, able to pay your invoices and able to communicate quickly and efficiently with you about other aspects of the agreement.
You are not obliged to provide us with your personal data. If you provide us with no or insufficient personal data, it is possible, however, that we will not be able to carry out the aforementioned activities.
(2) Passing on to third parties
In connection with the execution of a possible agreement with you, it is possible that we may have to provide your personal data to parties who supply parts, materials and products to us or carry out work on our behalf. We also use external server space to store (parts of) our sales and purchasing records, of which your personal data form a part. For this reason, your personal data will be provided to our server provider. We also use Microsoft Office and the associated storage facilities for e-mails and other files. Because we use a newsletter mailing service, your personal data is finally passed on to the provider of this service.
If you have given us permission to do so, we will store and use your personal data to inform you personally by e-mail about our existing and new products and services in the future and, if necessary, to make you an offer for this. Every time we send you an advertising email, you have the opportunity to let us know that you no longer wish to receive it. See the unsubscribe link at the bottom of each mailing.
(3) Storage period personal data
If you have requested a quote from us but you have not become a customer, we will remove your data no later than one year after our last contact. Even if we have received an offer from you, but we have not become a customer of yours, your personal data will be deleted no later than one year after our last contact. If you have become a customer of ours or we have become a customer of yours, we will retain your personal data for a period of seven years after the end of the financial year in which the agreement with you has been fully executed. The period of seven years corresponds to the period within which we are obliged to keep our records for the Tax and Customs Administration. At the end of this period we will delete your personal data.
(4) Your rights
You have the right to ask us to view your own personal data. If there is reason to do so, you can also ask us to supplement your personal data or to change any inaccuracies. In addition, you have the right to ask for your personal data to be deleted or to restrict the use of your personal data. You can also object to the collection and use of your data with us or file a complaint with the Personal Data Authority. Finally, you may request that we obtain your personal data or transfer it to another party. In order to be able to exercise your rights, you can contact us: (name, address, postcode, city, telephone number and e-mail address). If you have any questions or for more information about the collection and use of your personal data, please feel free to contact us.
Zaandam, May 31st 2018